Background Check Process for Parents/ Volunteers/ Lay Coaches
Background Check Process for Parents/Volunteers/Lay Coaches
Western School Corporation
Effective July 15th, 2019, the background check process for Parents/Volunteers/Lay Coaches will be on a tiered basis as follows:
LEVEL 3 Volunteer/Visitor: This includes guests who are just visiting the school offices only to pick up/drop off students or to drop items off. Formal background checks are NOT required.
LEVEL 2 Volunteer/Visitor: This includes volunteer/visitors to our schools during the school day who are under supervision of Western School Corporation staff. Examples: Visiting for lunch, attending a special event (i.e. Awards Program.) All individuals wishing to volunteer at Western School Corporation under Level 2, will be required to have a limited criminal background check by submitting Form 8120 F1 for approval. This approval is good for 1 school year at no charge to the parent/volunteer.
LEVEL 1 Volunteer/Visitor: This includes volunteer/visitors that can possibly have direct and unsupervised interaction with a student (i.e. classroom volunteers, field trips, classroom parties, band/sports parents, and any volunteer/lay coach). For a level 1 volunteer/visitor, an extended background check will be run for any individual under this category. This will require a $15.90 fee, paid by the volunteer/visitor via our outside vendor. The fees for lay coaches will be paid by the Western School Corporation Athletics upon receipt. The background check will be valid for 3 school years from the date of completion. If the volunteer/visitor/lay coach has lived outside the county/state of Indiana, there will be an additional charge associated with the request. A link to complete this process can be found on the school website.
In the event an offense shows up on an individual’s background check, Western School Corporation will utilize the following criteria as a guideline as to whether or not an individual can volunteer at Western School Corporation.
- Drugs (dealing): Lifetime restriction; May not volunteer at Western School Corporation
- Convicted Sex Offender: Lifetime restriction; May not volunteer at Western School Corporation
- Felony or pending charges for a Felony with the exception of the two above offenses (dealing drugs or convicted sex offender): May not volunteer if the offense is within the last 10 years
- Misdemeanor Charges including but not limited to:
- Crime against another person (example: battery)
- Drug/Alcohol (consuming or possession of)
- Theft or Conversion
May not volunteer if within the past 5 years
*If an individual has multiple offenses on their record, dependent on the severity of the offenses, they may not be able to volunteer/visit/coach at Western School Corporation. If we are aware that there are pending charges or the individual has been convicted, the individual will be unable to volunteer/visit/coach at Western School Corporation.